Cloquet Public School District Privacy Policy

Introduction

Cloquet Public School District is committed to protecting the privacy and security of our students, staff, and families. This Privacy Policy outlines how we collect, use, disclose, and protect personal information in compliance with applicable laws and regulations, including the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PPRA), and the Minnesota Student Data Privacy Act.

1. Information We Collect

We collect various types of information, including but not limited to:

  • Personal Information: Names, addresses, phone numbers, email addresses, and other contact details.

  • Educational Records: Grades, transcripts, test scores, attendance records, and disciplinary records.

  • Health Information: Immunization records, health screenings, and other health-related information.

  • Demographic Information: Age, gender, ethnicity, and other demographic details.

  • Technology Usage: Information related to the use of school-provided technology and online resources.

2. How We Use Information

The information we collect is used for educational and administrative purposes, including:

  • Providing educational services and support.

  • Communicating with students, parents, and guardians.

  • Maintaining student records and ensuring compliance with legal requirements.

  • Enhancing the safety and security of our school community.

  • Improving educational programs and services.

3. Information Sharing and Disclosure

We do not sell or rent personal information to third parties. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

We may share information with:

  • Educational Institutions: Other schools or districts when students transfer.

  • Service Providers: Vendors and contractors who provide services on our behalf, under strict confidentiality agreements.

  • Government Agencies: As required by law, including compliance with court orders and legal investigations.

  • Parents and Guardians: As permitted under FERPA and other applicable laws.

4. Data Security

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction. This includes:

  • Secure storage and encryption of data.

  • Regular security assessments and updates.

  • Training for staff on data privacy and security practices.

5. Rights and Choices

Parents and eligible students have the right to:

  • Inspect and review educational records.

  • Request amendments to inaccurate or misleading information.

  • Consent to disclosures of personal information, except as permitted by law.

  • File a complaint with the U.S. Department of Education regarding alleged violations of FERPA.

6. Compliance with the Minnesota Student Data Privacy Act

In accordance with the Minnesota Student Data Privacy Act, we ensure the following:

  • Notification: We provide direct and timely notice to parents and students about any contracts with technology providers that use students’ educational data. This notice includes the identity of each technology provider and the types of data affected.

  • Contract Transparency: Parents and students have the right to inspect a complete copy of any contract with a technology provider. Contact information for inquiries is provided.

  • Data Ownership and Security: Educational data created, received, maintained, or disseminated by a technology provider are not the provider’s property. Technology providers must implement appropriate security safeguards and disclose any data breaches to the school district.

  • Data Use Restrictions: Technology providers are prohibited from selling, sharing, or disseminating educational data and from using it for commercial purposes, including marketing or advertising.

  • Data Destruction: Technology providers must destroy or return all educational data within 90 days of the contract’s expiration, unless the contract is expected to be renewed.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website and communicated to our school community.

Contact Us

If you have any questions or concerns about this Privacy Policy, please click here to contact us!