Cloquet Public School District is committed to protecting the privacy and security of our students, staff, and families. This Privacy Policy explains how we collect, use, disclose, and protect personal information in compliance with applicable laws and regulations, including the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PPRA), and the Minnesota Student Data Privacy Act.

1. Information We Collect

The District may collect the following types of information:

• Personal Information
  Names, addresses, phone numbers, email addresses, and other contact details

• Educational Records
  Grades, transcripts, test scores, attendance records, and disciplinary records

• Health Information
  Immunization records, health screenings, and other health-related information

• Demographic Information
  Age, gender, ethnicity, and other demographic details

• Technology Usage Information
  Data related to the use of school-provided technology, platforms, and online resources

2. How We Use Information

Information collected by the District is used for educational and administrative purposes, including:

• Providing educational services and student support

• Communicating with students, parents, and guardians

• Maintaining accurate student records and ensuring legal compliance

• Enhancing the safety and security of our school community

• Improving educational programs and services

3. Information Sharing and Disclosure

Cloquet Public School District does not sell or rent personal information to third parties.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging opt-in data and consent will not be shared with any third parties.

Information may be shared with:

• Educational Institutions
  Other schools or districts when a student transfers

• Service Providers
  Vendors and contractors providing services on the District’s behalf under strict confidentiality agreements

• Government Agencies
  When required by law, including court orders or legal investigations

• Parents and Guardians
  As permitted under FERPA and other applicable laws

4. Data Security

The District implements appropriate technical and organizational safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction, including:

• Secure data storage and encryption

• Regular security reviews and system updates

• Staff training on data privacy and security practices

5. Rights and Choices

Parents and eligible students have the right to:

• Inspect and review educational records

• Request corrections to inaccurate or misleading information

• Consent to disclosures of personal information, except where permitted by law

• File a complaint with the U.S. Department of Education regarding alleged FERPA violations

6. Compliance with the Minnesota Student Data Privacy Act

In accordance with the Minnesota Student Data Privacy Act, the District ensures:

• Notification
  Timely notice to parents and students regarding contracts with technology providers that use educational data, including the provider’s identity and the types of data involved

• Contract Transparency
  The right to inspect a complete copy of any contract with a technology provider, with contact information available for questions

• Data Ownership and Security
  Educational data are not the property of technology providers, and providers must maintain appropriate security safeguards and report data breaches to the District

• Data Use Restrictions
  Technology providers are prohibited from selling, sharing, or using educational data for commercial, marketing, or advertising purposes

• Data Destruction
  Educational data must be destroyed or returned within 90 days of contract expiration, unless the contract is expected to be renewed

7. Changes to This Policy

This Privacy Policy may be updated periodically. Any changes will be posted on the District’s website and communicated to the school community.

Contact Us

If you have questions or concerns about this Privacy Policy, please click here to contact us.